Waiver
In consideration of you accepting this entry, I, the participant, intending to be legally bound do hereby waive and forever release any and all rights and claims for damages or injuries that I may have against the Event Director, RunSignup.com, and all of their agents assisting with the event, sponsors and their representatives, volunteers and employees for any and all injuries to me or my personal property. This release includes all injuries and/or damages suffered by me before, during or after the event. I recognize, intend and understand that this release is binding on my heirs, executors, administrators, or assignees.
I know that running a road race is a potentially hazardous activity. I should not enter and run unless I am medically able to do so and properly trained. I assume all risks associated with running in this event including, but not limited to: falls, contact with other participants, the effects of weather, traffic, and course conditions, and waive any and all claims which I might have based on any of those and other risks typically found in running a road race. I acknowledge all such risks are known and understood by me. I agree to abide by all decisions of any race official relative to my ability to safely complete the run. I certify as a material condition to my being permitted to enter this race that I am physically fit and sufficiently trained for the completion of this event and that a licensed Medical Doctor has verified my physical condition.
In the event of an illness, injury or medical emergency arising during the event I hereby authorize and give my consent to the Event Director to secure from any accredited hospital, clinic and/ or physician any treatment deemed necessary for my immediate care. I agree that I will be fully responsible for payment of any and all medical services and treatment rendered to me including but not limited to medical transport, medications, treatment and hospitalization.
As it applies to my participation in this race, I agree to abide by the Center for Disease Control (CDC)’s recommendations for the prevention of the spread of COVID-19 and attest to having read the CDC’s guidance at: https://www.cdc.gov. I also agree to abide by any COVID-19 distancing and other safety guidelines issued by the state, the community or by this race for my participation in this race.
Further, I grant permission to all the foregoing to use my name, voice and images of myself in any photographs, motion pictures, results, publications or any other print, videographic or electronic recording of this event for legitimate purposes.
This event follows the standard running industry policy: All entry fees are non-refundable. We reserve the right to postpone or cancel the event due to circumstances beyond our control such as a natural disaster or emergency or as required to protect the safety of participants and staff. No refunds will be issued under these circumstances. We reserve the right to change the details of the event without prior notice. I understand that my entry fee is nonrefundable and bib numbers are non transferable.
By submitting this entry, I acknowledge (or a parent or adult guardian for all children under 18 years) having read and agreed to the above release and waiver including the no refund policy.
Refund Policies
There are always questions related to entry fees and refund policies. Our goal is to make as clear as possible what our policies are and why. As always, if you have questions, please contact us by e-mail (info@tri-maine.com) so we can forward it to the appropriate person.
We now offer the option to buy insurance through RegShield, a product of FanShield.
You can insure your entry and get a full refund of your entry and extra fees, minus tax and add-ons. The cost will vary based on the entry fee amount but is generally 8.1% of the cost of entries of $50 and over.
Please note that USA Triathlon (USAT) collects the one-day memberships directly, which has been $15 but will be changing for 2024. If you would like this amount refunded, you will need to contact USAT directly with your request at membership@usatriathlon.org. This does not apply to running races or virtual entries.
You cannot add insurance after the fact. You can only insure your entry when you first register.
Uninsured registrations
There are no refunds given for standard uninsured entries under any circumstances.
Deferrals are not offered but may be granted under certain exceptional circumstances (e.g. pregnancy, military duty, death of a loved one) at the discretion of Event Management. Deferral requests must be submitted in writing to info@tri-maine.com no less than 30 days in advance of an event. Any deferral granted may require the athlete to pay an administrative fee when they apply for the deferred entry the following year. There is generally a time limit on when a deferred entry, which is often offered in the form of a coupon, can be used.
Why do we have this policy? As event organizers, we have to take on substantial financial risk each year by paying large deposits on venues, police, t-shirts, and vendors, in addition to paying our staff to plan for the events, among other expenses. We forecast up to eight months in advance and take on expenses based on our projected numbers. Offering refunds on the base entry fee puts the entire event at risk since we have no way of truly knowing how many people may drop out after we have committed to large costs. It also creates substantial administrative work at times when we are focused on race prep. We are participants ourselves, so we understand the frustration around losing an entry fee if plans change. However, we would not be able to put on a high-quality race if we had the uncertainty of refunds affecting our decision-making.
That being said, we also recognize the value of peace of mind that comes with the ability to insure an entry and receive a refund. Therefore, we have created an option for athletes who want to lock in a bib number but also want flexibility if they can’t race. Basically, by paying an additional fee, you are insuring your entry fee. Obviously, this is not something that everyone wants or needs. That is why we are offering the option to those who see flexibility as a priority.
The vast majority of endurance events do not offer any refunds at all, under any circumstances (especially the ones with high entry fees). We think it makes more sense to give you the option to decide what you want.
Entry Refund Insurance
Insurance offering a refund on your entry is offered by RegShield, a FanShield product. RegShield by FanShield is a third-party company offering insurance for our events. All claims are made through RegShield, here:
https://requestmyrefund.com/regshield/refund (enter your email and start the process)
By purchasing the insurance for your entry, you are entitled to 100% of your base entry fee for 20 covered reasons including accident or illness (doctor's note may be required), travel interruptions, family emergencies, layoffs, jury duty, work travel conflicts, military responsibilities, relocation for work reasons or layoff, your home becomes uninhabitable and more. Coverage varies by your state of residence, the race location, and applicable laws. You can view those reasons, here: https://help.requestmyrefund.com/general/
For a full policy document, visit the link provided during registration which will have the full terms and conditions of the insurance policy for your registration.
The insurance does not cover the cancellation of the event.
For more information on RegShield, please visit: https://help.runsignup.com/support/solutions/articles/17000133083-what-is-protecht-regshield-
Other Policies
There are no transfers permitted with any entry. This is for liability reasons and is strictly prohibited. If you have a special situation that you would like us to consider, please e-mail info@tri-maine.com.
There is NO rain date, We Go Rain or Shine. In the case of foul weather or inclement conditions, Acts of God, or other reasons the race cannot be executed as planned, management reserves the right to cancel, postpone, reschedule, switch to virtual for all participants, alter, modify the race/course, remove one or more of the legs (swim, bike, or run), or cancel the race altogether. We do everything in our power to prevent changes to the published racecourse and schedule; however, there are many factors and stakeholders involved. In the case of a change or cancellation due to factors beyond our control, we are unable to offer any refunds for any entry, regardless of what type it is.
