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Albany Community Triathlon 2025

Sun September 21, 2025 Albany, CA 94706 US

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Community notifications before race day

Flyer distribution to neighbors 14d before event High Priority

September 7, 2025

This volunteer task is full.

Details

Distribute event flyers to the houses of neighbors located on the course and along the feeder streets that intersect the course

Location

Meet at the Aquatic Center to pick up flyers and coordinate blocks.

Resources Needed

Flyers - 250 - 300

No parking sign set up 72hr before event High Priority

September 17, 2025

This volunteer task is full.

Details

Set up A-frames along the sidewalks around Memorial park on BOTH sides of the street, with signs saying: "No Parking - Tow Away - Albany Community Triathlon - Sunday NN MONTH - 7am–1pm". Can use poles and trees as well as A-frames, spaced about every 2-3 car parking spots.

Location

Meet at the Aquatic Center to coordinate.

Resources Needed

A-frames or wire frames - 70 - 80
No parking signs labeled - 70 - 80

Race Day setup and take down

Course set up High Priority

September 21, 2025

This volunteer task is full.

Details

City of Albany will provide barricades, A-frames, barricades, traffic cones provided by the City that we load into a rental truck. We have additional fencing for transition area. Tasks include: set up barricades and A-frames on streets to block traffic. Block off transition area w/ barricades/A-frames and fencing. Set up bike racks. Chalk mark bike mount & dismount zones on street, arrows on sidewalk for swim exit to transition area and run course turns, Install course signs. Post course map & heat start time sheets near registration area/Aquatic center. Set up A-frames to protect sensor pads, assist vendors set up in vendor area. Set up aid station on the stage (water cooler, Gatorade, and cups). Set up cones + flags on Carmel & Thousand Oaks close to the curb for runners. Remove trash and other debris from the streets & sidewalks. Install curb ramps for bikes into/out of transition area. Help clear any parked cars from the course (locate owners or have them towed).

Location

All around the bike & run courses

Resources Needed

Vehicle to haul A-frames & barricades - 1 - 2

Course take down Medium Priority

September 21, 2025

This volunteer task is full.

Details

Take down barricades, A-frames, cones, transition area fencing, and signs (including No Parking signs). Pick up trash, dismantle and return bike racks (Albany Strollers & Rollers, Wolfpack). Return barricades, A-frames and cones to Memorial park barn area behind Vets building. Photograph Lost and Found items and email to participants. Remove debris from street & sidewalk.

Location

All around the bike & run courses

Resources Needed

Vehicle to haul A-frames & barricades - 1 - 2

Registration

Registered athlete check-in High Priority

September 21, 2025

This volunteer task is full.

Details

Check-in arriving pre-registered athletes and give them their race packet (for athletes who did not pick up their packet on Saturday). Inform athlete of their swim heat & start time, noted on wrist band. Instruct athletes how to attach their wrist band, bike band, and timing chip. Instruct relay team registrants how to transfer the timing chip to their team members during the race.

Location

Registration area, near Aquatic Center main entrance

Athlete body marking Medium Priority

September 21, 2025

This volunteer task is full.

Details

Write athlete's race number on their upper arms using a wide sharpie marker. Write athletes's age group on their left calf. Age groups are: 9-14, 15-24, 25-34, 35-44, 45-54, 55-64, 65-74, 75+

Location

Registration area, near Aquatic Center main entrance

Resources Needed

Wide-tipped black sharpie - 2 - 4

Swim Course

Swim course lap counter High Priority

September 21, 2025

Details

Count laps for swimmers, assist swimmers in finding an open lane, and help clear swimmers out of the swim lane before the start of the next swim heat. Time slots overlap so lap counters in the later time slot can watch operations before taking over.

Location

Pool deck

Resources Needed

Lane counter poles - 10 - 15

Assistant to Swim course Captain Low Priority

September 21, 2025

This volunteer task is full.

Details

Run errands and communications for Swim Course Captain, provide relief to a lap counter for bathroom breaks

Location

Pool deck

Bike Course

Street Corner Marshall High Priority

September 21, 2025

This volunteer task is full.

Details

Monitor the main street corners that define the bike and run courses. Direct cyclists to turn RIGHT to stay on the course; runners to turn LEFT to stay on the course. Be alert for non-participants who need to enter or leave the event area or Memorial Park, assisting them to cross the street safely and avoid getting in the way of cyclists or runners. Marshalls also need to stop vehicle drivers and other non-participants from attempting to cross the street. Must be proactive and willing to yell commands at strangers: "Stop! Don't cross now! Triathlon race is in progress!" Secondary job: cheering for cyclists and runners on the course!

Location

Stationed at the main street corners that define both the bike course and run course. One person at each street corner near the barricade. Can be in the street—facing on-coming cyclists approaching the corner, staying clear of their path— or on the sidewalk facing on-coming runners approaching the corner.

Resources Needed

Walkie Talkie - 4

Bike Course Captain High Priority

You must be 21 or older to volunteer for this task.

September 21, 2025

This volunteer task is full.

Details

Adult to serve as the coordinator for the bike course marshalls at street corners, instructing them on their jobs and stations. Monitor barricades along the course. Stay in communication via walkie with the course marshalls. Enforce helmet requirement, no drafting rule, and general safety for cyclists on the course. Provide first aid for any injured athletes.

Location

Roving along bike course

Resources Needed

Walkie Talkie - 1

Bike Course Orator & flag waver High Priority

September 21, 2025

Details

Stand inside a traffic cone circle on the street waving a flag. Shout info to bikers on the course: "Slow down when dismounting to the right!" (we've had crashes here!) Main course: "Do 12 loops! Count your laps!" — "Continuing racers stay left!" — "Finishing racers dismount to the right and SLOW DOWN!"

Location

Portland Ave on the street ahead of the bike in/out exit from the transition area, where cones & signs will be placed on the street.

Resources Needed

Flag - 1
Speaking trumpet (or loud voice!) - 1

Pedestrian Traffic Marshall Medium Priority

September 21, 2025

Details

Monitor and control spectator access to the park to ensure safety and avoid collisions will bicyclists on the course. There could also be athletes arriving for the race who are in later swim heats and need to cross Portland Ave to get to the registration and transition areas.

Location

Ramona and Pomona Avenues intersections along Portland Ave.

Run Course

Run Course Marshall High Priority

September 21, 2025

This volunteer task is full.

Details

Stationed along the run course around the transition area to direct runners on the course that snakes around the grass field. Must be proactive and willing to yell commands: "Turn LEFT here!" "Go RIGHT here!" Also cheer on the runners: "Looking good, you got this! etc."

Location

Key traffic spots are (1) near storage unit where runners enter the grass field from Portland Ave sidewalk, (2) grass field near tennis court SW corner to direct runners to run towards tennis court and turn RIGHT, (3) on grass field near tennis court SE corner before the finish line to direct continuing runners on the Main Course to turn RIGHT (laps 1&2) and finishing runners to GO STRAIGHT to cross finish line (lap 3 or lap 1 of Short course), (4) near sidewalk where runners leave the grass field and go onto the sidewalk to run east up Portland Ave.

Run Course Captain High Priority

You must be 21 or older to volunteer for this task.

September 21, 2025

This volunteer task is full.

Details

Adult to serve as the coordinator for the run course marshalls, instructing them on their jobs and stations. Ensure general safety for runners on the course. Provide first aid for any injured athletes. Should stay in communication via walkie with the help desk captain.

Location

Roving along the run course

Resources Needed

Walkie Talkie - 1

Timing Chip Collector Medium Priority

September 21, 2025

This volunteer task is full.

Details

Help finishing runners remove the timing chip from their ankle and collect them securely to be given back to Danny (chip timing guy) at the finish area.

Location

Finish line (end of run course)

Resources Needed

Bucket, bag or box - 1

Transition Area

Swim-To-Bike Transition Helper High Priority

September 21, 2025

This volunteer task is full.

Details

Give directions to racers as they transition between swimming and biking. On sidewalk at pool exit, point them towards the storage unit. Near SW corner of tennis courts, direct swimmers into the grass field (transition area). In transition area, direct athletes to the bike course on Portland Ave, exiting the transition area over the timing mats located at "Bike In/Out" sign.

Location

Sidewalk near pool exit gates. Sidewalk near near SW corner of tennis courts. In the transition area where swimmers enter the bike rack space.

Bike-To-Run Transition Helper High Priority

September 21, 2025

Details

Give directions to racers as they transition between biking and running in the transition area. Help guide them from the street into their space in the transition area to rack their bike. There will be a curb ramps to assist rolling bike off the street. In transition area, direct athletes starting the run to exit the transition area over the timing mat located at the "Run Out" sign near the stage.

Location

On sidewalk along Portland Ave near the bike dismount zone, and in the transition area.

Athlete Access Marshall High Priority

You must be 21 or older to volunteer for this task.

September 21, 2025

Details

Help ensure smooth flow of traffic into and out of the transition area. Watch for runners on the course coming from the sidewalk on Portland Ave to allow them to run past the Athlete Access point without interference from anyone entering or exiting the transition area at this spot. This is a high-traffic zone with athletes and non-athletes in the area. We want to minimize the number of non-participants in the transition area, but parents helping young kids is ok. We also need to provide bike security for participants leaving the transition area: ensuring that their WRIST band number matches their BIKE band number.

Location

West side of transition area at the "Athlete Access" point that leads towards the registration area by the Aquatic Center.

Help Desk

Help Desk Assistant High Priority

September 21, 2025

This volunteer task is full.

Details

Assistant for the help desk captain.

Location

At the Help desk and roving as needed by the help desk captain.

Miscellaneous Help

Water Aid Helper Low Priority

September 21, 2025

This volunteer task is full.

Details

Fill water cups and hand out to racers on the run course, as well as post-race.

Location

Memorial park stage

Short Course Helpers High Priority

You must be 16 or older to volunteer for this task.

September 21, 2025

This volunteer task is full.

Details

Help Short Course participants get set up in the transition area, focusing on younger kids. Double check that the kids have the items necessary for the race (body markings, timing chip, wrist and bike bands with bib and heat number, a helmet next to their bike), guide racers verbally during the race. Assist parents as needed.

Location

Transition area for the Short Course participants

Timing Mat Helpers Medium Priority

September 21, 2025

Details

Help ensure racers run over the timing mats during the event at each sensor pad location. Ensure that athletes wearing timing chips DON'T walk over the timing mats BEFORE their heat starts. Generally keep the timing mat area and vicinity clear of anyone not competing on the course.

Location

Location of timing mats at the pool exit, transition area at the "bike in/out" and "run out" exits.

Timing Back-Up Helper High Priority

September 21, 2025

This volunteer task is full.

Details

Manual tracking of athlete times at the finish line to help Danny (timing guy) capture results in case of any trouble with the automated chip timing system. Our contact with the timing company requires us to provide this assistance.

Location

Timing table near the finish line.

On-Call Float Helper Low Priority

September 21, 2025

Details

Be available to fill in if people who signed up for a volunteer task do not show up. Must be reachable by phone during the shift to step in as needed for a task at short notice.

Location

At event or in the near vicinity and able to arrive within 15 minutes.

Event Photographer Medium Priority

You must be 16 or older to volunteer for this task.

September 21, 2025

This volunteer task is full.

Details

Cruise around the course with your camera taking pictures and videos of participants in the race. Use your own camera or smartphone. Must have good photography skills. Upload photos & videos to a Google photo album that will be created by a race organizer (Steve) to share with race participants.

Location

All around the course: pool, bike course, run course, transition area, finish line. Cover short course race (first heat at 7:50am, last heat 8:50) and main course (first heat 9:15am, last heat 11:30).

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