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Crater Crawl

Sat September 13, 2025 Directions

Course Setup

Minimum met, 2 volunteer spots remaining.

Details

Arrival Time: The night before and the day of the event at 8:00 AM

Place course flags and directional signs along the route.
Deliver tables, canopies (easy-ups), cups, and water containers to Hydration Stations 1, 2, and 3.

Location

Event Site

Course Sweeper

At least 1 more volunteer needed.

Details

Arrival Time: 8:00 AM

Pick up your volunteer badge and a walkie-talkie from the Race Director.
Follow behind the last participants on both courses.
Collect any signs, flags, or discarded items from the course.
Wait until the last runner has finished before returning.
Use the walkie-talkie to report any issues or emergencies.

Location

Event Site Course

Finish Staging Area Setup

Minimum met, 2 volunteer spots remaining.

Details

Arrival Time: 8:00 AM

Finish Line and Staging Area Setup
Set up finish line hardware, including flags and the race clock.
Assist with setting up the awards area, including carports and tables.

Location

Event Site

Hydration Station 1

Minimum met, 2 volunteer spots remaining.

Details

Arrival Time: 8:00 AM

Setup:
Set up a canopy (easy-up), table, trash receptacle, water, and cups at your assigned station.
During the Race:
Provide water to participants.
Keep the area clean and safe.
Tear Down:
Dismantle the setup after the last participant passes.
Bring all equipment and any debris back to the base.
Collect and return any signs or markers from the course.

Location

Event Site Course

Hydration Station 2

At least 1 more volunteer needed.

Details

Arrival Time: 8:00 AM

Setup:
Set up a canopy (easy-up), table, trash receptacle, water, and cups at your assigned station.
During the Race:
Provide water to participants.
Keep the area clean and safe.
Tear Down:
Dismantle the setup after the last participant passes.
Bring all equipment and any debris back to the base.
Collect and return any signs or markers from the course.

Location

Event Site Course

Hydration Station 3

At least 1 more volunteer needed.

Details

Arrival Time: 8:00 AM

Setup:
Set up a canopy (easy-up), table, trash receptacle, water, and cups at your assigned station.
During the Race:
Provide water to participants.
Keep the area clean and safe.
Tear Down:
Dismantle the setup after the last participant passes.
Bring all equipment and any debris back to the base.
Collect and return any signs or markers from the course.

Location

Event Site Course

Medical Station

Minimum met, 1 volunteer spot remaining.

Details

Arrival Time: 8:00 AM

Assist in setting up the Medical Tent and table.
Retrieve the first aid kit, water, cot, and other essential medical supplies.
Set up a hand-washing station near the portable toilets.
During the Race:
Provide first aid assistance as needed.
Monitor participants for any medical issues.
Tear Down:
Dismantle the setup after the race concludes.
Collect any debris or signs.

Location

Event Site Start Line

On Course Assistance (ATV)

At least 1 more volunteer needed.

Details

Arrival Time: 8:00 AM

Patrol the course using an ATV.
Monitor for participants needing assistance.
Use the radio to report any issues or emergencies to the Race Director.
Post-Race:
Collect any debris or signs from the course.

Location

Event Site Course

Parking

Minimum met, 1 volunteer spot remaining.

Details

Arrival Time: 8:00 AM

Retrieve cones, safety vests, and parking signs.
Set up the parking area according to the plan.
Direct traffic as participants arrive to ensure efficient and safe parking.

Location

Event Site

Race Registration Table

At least 1 more volunteer needed.

Details

Arrival Time: 8:00 AM
Race Day Packet Pickup Starts at 9:00 AM

Assist in setting up the Registration Tent and tables.
Display the event banner and other decorations.
Arrange promotional materials on the table.
Keep participant packets organized for easy pick-up.
Participant Check-In:
Check off participants’ names on the provided list.
Provide them with their race packet.
Inform the T-shirt table volunteer of their T-shirt size.
Wish participants a great race.
New Sign-Ups:
Assist new participants with registration forms and waivers.
Collect payment.
Provide them with a race packet and T-shirt if available.
Inform them that T-shirts may be limited and to check back after the race.
Tear Down:
At the end of the race, dismantle the setup.
Collect any debris or signs.

Location

Event Site

Timing and Race Finish Line

Minimum met, 2 volunteer spots remaining.

Details

Arrival Time: 8:00 AM

Assist with any remaining setup at the finish line.
Display the event banner and other decorations.
Arrange promotional materials, awards, and prizes on the tables.
Ensure the race clock, flags, and other finish line details are properly set up.
During the Race:
Assist with timing and recording participants as they finish.
Help maintain order at the finish line area.
Post-Race:
Assist with award presentations.
Dismantle the setup and collect any debris or signs.

Location

Event Site

T-Shirt Table

At least 2 more volunteers needed.

Details

Arrival Time: 8:00 AM

Assist in setting up the T-shirt tent and tables.
Display the event banner and other decorations.
Arrange promotional materials on the table.
Organize T-shirts on the table by size.
During Check-In:
Receive participant names and sizes from the Registration Table.
Hand out T-shirts to participants.
Wish participants a great race.
Tear Down:
At the end of the race, dismantle the setup.
Collect any debris or signs.

Location

Event Site

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