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Tiara Triathlon

Sat August 25, 2018
El Dorado, KS 67042 US Directions

Packet Pick-Up/ Registration

August 25, 2018

Details

As a registration volunteer you will work at the registration table helping participants get registered for the triathlon. You will work as part of a team of registration volunteers and event organizers. You will assign race numbers (bib numbers) to the athletes that are registering the day of the race and give them their t-shirt and goody bag. You will make sure they fill out the forms (two) correctly, check their photo I.D., and collect the proper amount of money, making change if necessary. Some people will be pre-registered and they will only need to pick up their race packets, t-shirts, and perhaps pay for their 1 day USAT license. This would require 1 form to fill out and collect payment and maybe make change. Pre-registered participants are much easier and faster to process. It's all very simple and painless. Any registration problems or questions will be handled by one of the event organizers.
Requirements:
Be able to count money and make change. Keep money secured.
Bring a flashlight
Verify photo I.D.
Hand out the correct size t-shirts
Hand out race packet (goody bag)
Follow simple instructions
Give simple instructions
File paperwork

Location

Parking Lot

Bike Mount/Dismount

August 25, 2018

Details

Assist Bikers Mount and Dismount their bike.

Location

Transition Area to Bike from Swim.

Course Marshals-Bike, Swim and Run

August 25, 2018

Details

A course monitor is a person who stands at specific locations throughout the bike and run courses, and guides the athletes in the right direction. They also look out for traffic and advise the athletes, to keep them out of harm's way. Course monitors do not stop traffic or re-route traffic. They are usually located at turns and busy intersections and stand on the side of the road out of traffic. They use their arms and voices to cheer on the athletes and tell them of oncoming traffic. Course monitors wear brightly colored ANSI approved safety vests, which are provided by the event coordinators. Course monitors are probably the most important safety aspect of a triathlon and are the main cheerleaders for the athletes. You will call, the volunteer coordinator if you or an athlete needs help, and 911 for an emergency. Course monitors are sincerely appreciated by the athletes. We will have event signage in place notifying motorists that there is a triathlon in progress and they should slow down and be on the lookout for people on bicycles. You will have a map of the bike and run routes. There will be a volunteer check-in table at the beach parking lot where transportation arrangements will be made to get you to and from your place on the course. Please take a bottle of water and a snack from the food table with you.
Requirements:
Stand up when athletes are approaching
Encourage athletes
Give direction using hands, arms, and voice
Read a map
Bring cell phone
Bring a folding/lawn chair

Location

Swim Course
Bike Course
Run Course

Aid Stations 1&2

August 25, 2018

Details

 1 folding table
 2 volunteers
 2 folding chairs (volunteers bring their own)
 300 disposable cups
 1 trash can liner
 2 five gallon water jugs

You and your partner will drive to a location, marked on a map that is given to you, with all of your supplies, using your own vehicle. Once you arrive at your location, you will set up the table and your own chairs, place the water jugs and cups on the table, and begin filling cups 3/4 full of water until the entire table is covered with the three water jugs and dozens of cups of water. The water jugs should face the backside of the table, leaving the front side of the table filled with cups of water. Put a liner in the trash can and set it up about 30 - 40 feet away from the table on the same side of the run course so that the runners can toss their empty cups into the trash can after they are done with them. The table will be on the side of the run course at a turning point. Runners will run by your table and grab cups of water from your outstretched hands as you stand at the edge of the table. If you are overrun by a group of runners, stand at the edges of the table and hand out water. This will allow runners to grab water for themselves directly from the table if you can't keep up. You should say encouraging things to the runners and cheer them onward. Runners may take as many cups of water as they want. If they miss the trash can, please place the cups found on the ground, in the trash can. If you are getting low on water or cups call the volunteer coordinator. Fill the cups from the back side of the table. Load the front side of the table with cups of water. Replace and refill cups as they are used. Always try to keep the table full of cups of water. Don't let runners stand in front of the table, especially when other runners are approaching. Runners may "walk through the water station". Let the walkers know if there are runners coming and tell them to "look out!" (and get out of the way). Slower participants should always yield the right of way to the faster participants.

Location

Run Aid 1-Beach
Run Aid 2-Bike Path

Finish Line

August 25, 2018

Details

Backup timing, timing chip collection, tiara and medals distribution. These volunteers will also distribute water bottles and provide moral support to all the finishers!

Location

Finish Line

Transition Area Volunteers

August 25, 2018

Details

The transition area volunteer will be working in the high school parking lot. The transition area is a huge rectangular fenced area where the athletes will keep their bicycles and other items needed for completing the triathlon. It is the place where the "transition" from swimming to biking, and from biking to running, takes place. The ONLY people allowed inside the transition area are "marked" athletes (they will have their race numbers on their arms and legs) and event staff (you). There are 4 ways (openings) to get in and out of the transition area and they will be clearly marked. Therefore, there will be 4 transition area volunteers, one for each entry/exit: Swim entry, bike exit, bike entry, run exit. Transition area volunteers make sure that ONLY marked athletes and their equipment are inside the transition area and that their bikes are also marked with the same numbers that are on their arms and legs. If the numbers don't match, (or they are missing numbers) call the volunteer coordinator and get help from the other volunteers. (I have never seen any problems.) The bikes, shoes, and other equipment that a triathlete will have in the transition area can easily exceed $5000. So your job is to help make sure these belongings are safe and with the right people. You also guide athletes in and out of the transition area, making sure they use the correct entry/exit during the race. The volunteer coordinator will work closely with you. The transition area is the hub of excitement and activity and fun to watch!
Requirements:
Stand and walk
Give instructions to athletes
Be able to read numbers
Bring a flashlight
Bring your cell phone

Location

Transition Area

Body Marking

August 25, 2018

Details

Body marking volunteers will be using magic markers to write the athlete's age and race number (bib number) on the outside of their shoulders and on the back of their calves (lower legs). The athlete's will show you their bib number that they are going to attach to their shirt, and this is the number you will write on the athlete's body. They will tell you how old they are. You will work as part of a body marking team and the triathlon organizer will provide the large tip magic markers.
Requirements:
Be able to read numbers
Be able to write big numbers legibly
Be able to stand
Bring a flashlight

Location

Parking Lot

Water Support

August 25, 2018

Details

These volunteers will provide water support on the swim course either with a kayak or paddle board.

Location

Walnut River Pond Campground

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